We've added new features to give you more flexibility in tracking equipment maintenance and usage.

Usage-Based Calibration Schedules

In addition to time-based frequencies, you can now set calibration and maintenance schedules based on equipment usage (hours or miles).

To set up:

1. Go to Equipment > Equipment Types and select a type.
2. Create a new maintenance/calibration schedule based on usage.
3. Set your usage interval (e.g., check every 100 hours) and notification threshold (e.g., remind 15 hours before).
4. Select Save, and the schedule becomes available for all equipment of that type.
   

Log Equipment Usage from Three Locations

Track usage hours or miles from:

• Equipment List – Select equipment and click Create New to log date and hours.
  
• Scan In/Out Page – Log usage when scanning equipment in or out.
  
• My Schedule – Navigate to Scheduling > My Schedule. Once on this page, you can use the button labeled "Log Equipment Usage" in the upper right corner to log any usage that happened.
  

Usage automatically aggregates and displays as a percentage on the Equipment List. Once equipment reaches the tolerance range, it appears on the 'Reminders' tab for upcoming maintenance.

Equipment Notes & File Attachments

You can now store notes and upload files (manuals, certificates, photos) directly to individual pieces of equipment for centralized documentation. To do so, navigate to 'Equipment' -> 'Search' and find the piece of equipment that you would like to work with. Once on the edit page for that piece of equipment, you will see a new tab labeled 'Notes'.

Watch video about these enhancements >

Why These Changes Matter

• More accurate maintenance scheduling – Track calibration needs based on actual equipment usage, not just time elapsed
• Improved compliance – Meet industry requirements for usage-based calibration intervals (ASTM, AASHTO standards)
• Reduced downtime – Proactive reminders ensure equipment is serviced before it's overdue
• Better cost management – Avoid over-maintaining equipment that sees light use
• Centralized documentation – Keep all equipment records, manuals, and certificates in one place